How to Ship a Piano Keyboard – Essential Steps and Tips

Digital pianos and electronic keyboards come in all different sizes and shapes. Ship a piano keyboard can be daunting, especially if you are unfamiliar with the process.

Digital pianos and keyboards are delicate musical instruments that require special handling and care during transport. In this article, we will provide tips and guidelines for safely shipping your piano keyboard.

Why You Might Need to Ship a Keyboard

There are many reasons why someone might need to ship a piano keyboard or a synthesizer. Some of the most common reasons include:

  1. Moving: If you are moving to a new home or a different city or country, you may need to ship your keyboard to your new location. This can be more convenient than transporting the instrument yourself, especially if you have a larger or heavier keyboard.
  2. Selling or buying: When you are buying or selling a keyboard, you may need to ship it to the buyer or seller. This can be especially common when buying or selling used keyboards online.
  3. Repair or maintenance: If your keyboard needs to be repaired or undergoing maintenance, you may need to ship it to a repair shop or service center. This may be necessary when there are no local repair options available.
  4. Gigging or touring: If you are a musician who travels frequently for gigs or tours, you may need to ship your keyboard to different locations. This can be more efficient and cost-effective than transporting the instrument yourself, especially if you are traveling long distances.

Regardless of the reason for shipping a keyboard, it is important to take care when packing and shipping the instrument to ensure it arrives safely and in good condition.

Moreover, portable digital pianos are easier to ship than console-style digital pianos.

How Much Does it Cost to Ship a Piano Keyboard?

The cost of shipping a piano keyboard can vary depending on various factors, such as the distance of the shipment, the weight and size of the keyboard, the shipping method, and the shipping company’s rates.

Generally, the cost of shipping a piano keyboard within the United States can range from $100 to $500. Shipping internationally will be more expensive, with prices ranging from $500 to $1000 or more.

Some shipping companies may offer additional services such as packing and unpacking, insurance, and white-glove delivery, which also affect the overall cost of shipping.

It’s always a good idea to compare quotes from different shipping companies and choose one that offers the best balance of cost and quality of service. Some companies may also offer discounts for regular customers or bulk shipments, so it’s worth inquiring about those as well.

In general, the cost of shipping a piano keyboard can be significant, but it’s a necessary expense if you need to transport your instrument to a new location harmlessly.

How to Ship Your Piano Keyboard

Shipping a digital piano or keyboard requires careful planning and attention to detail. By choosing the right shipping company, using appropriate packaging materials, removing detachable parts, labeling the package clearly, and using a reputable insurance company, you can be confident that your digital piano or keyboard will arrive safely at its destination.

Step 1: Find a Shipping Company

The first step in shipping your digital piano or keyboard is to choose the right shipping company. You want to select a company specializing in shipping musical instruments and has experience handling delicate items. You can research online and read reviews from other customers who have shipped similar items to understand which companies are reliable and trustworthy.

Most shipping companies provide guidelines on packing and shipping large items. For example, USP gives instructions on shipping a heavy package. Likewise, FedEx also provides a step-by-step guide on shipping large items.

Step 2: Package the Keyboard

bubble wrap a keyboard

Once you have chosen a shipping company, the next step is to pack your digital piano or keyboard carefully. Use appropriate packaging materials, such as –

  • sturdy cardboard boxes,
  • bubble wrap,
  • packing peanuts and
  • packing tape.

Make sure to wrap the piano or keyboard securely with bubble wrap, paying extra attention to the corners and edges. Fill any empty spaces in the box with packing peanuts to prevent movement during transport.

Before packing your digital piano or keyboard, remove any detachable parts such as pedals, music stands, and power cords. Wrap these items separately in bubble wrap and pack them in a separate box. This will prevent any damage to the main unit in transition.

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Step 3: Label the Package Clearly

Make sure to label the package clearly with the recipient’s name and address, as well as your own return address. You may also want to include a “Fragile” label or other markings to indicate that the package contains a delicate item.

fragile warning tape

Check your shipping company for details on any special labeling requirements. Using fragile warning tape on your package is another great idea.

Step 4: Insure Your Shipment

it is essential to insure your shipment. Most shipping companies offer insurance options that cover the cost of the item in case of damage or loss during transit. Make sure to choose an insurance option that covers the full value of your digital piano or keyboard.

Step 5: Track the Shipment

Tracking the shipping of your piano keyboard is an important aspect of confirming that the instrument arrives at its intended destination safely and on time. There are a few key steps involved in tracking the shipping of a piano keyboard, including:

  • Obtaining tracking information
  • Monitoring the progress of the shipment
  • Communicating with the shipping company when there are any issues with the shipment.
  • Confirming delivery – Once the shipment arrives at its destination, it is important to confirm delivery and ensure that the piano keyboard has arrived in good condition.

Tracking the shipping of a piano keyboard requires careful attention to detail and effective communication with the shipping company.


Shipping a digital piano or keyboard is not an easy feat. It is an intricate process that requires a delicate touch, thorough planning, and meticulous attention to detail.

By choosing the right shipping company, using appropriate packaging materials, removing detachable parts, labeling the package clearly, and buying insurance for your shipment, you can ensure that your digital piano or keyboard arrives at its destination securely.

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